Information is critical for any business and safe guarding it responsibility of IT and as much of the stake holders, to always have running systems for individuals, team, or business.
Hiring a new team member, we assign him IT device based on his job role. These devices can be desktop computer, laptop, phones, or other IT devices with connectivity to systems.
First step of IT is getting Devices Setup.
Assigning a computer to a new team member means to have his desktop ready with applications used in business and with information access as per his job role, which he would need to complete day to day tasks.
Computer systems run on services, combination of keys to map applications, devices and interfaces. Peripherals we use to work, get connected while function with drivers it needs to have full or limited functionality. Amazing uptime is a reality for all IT infrastructure systems, your computer, critical servers, network, printers; monitored for failures or issues.
Business IT can be mapped in a lot of ways using different technologies, this topic is not about what systems you should use for making your IT work for everyone in your organization. This blog will concentrate on what aspects to consider while mapping your teams with devices, and tools they need to use for completing their daily tasks.
Should SMB’s even consider moving to cloud, there are some ground reality we would need to consider for business needing IT and how they are setup. For businesses there are 5 key areas of IT for making sure their team has access to information they need and depending from where they access this information, what systems they require.
Communication systems are used in ways of emails, which has become a major part of not only our business life but also personal life’s. New business phone systems which are available where ever you go, file and folder collaboration to save all work done for the client or internal reporting and different information your business generates or having internal business conversation over chat, or video for conference and meetings.
IT systems are required to get business application, information and users work in collaboration while maintaining all business related information in sync. There are a lot of factors and combination of systems which can govern use of IT infrastructure; in-house server or virtualization, cloud systems, even Software as a Service.
Let’s think about it. We save all our client, team, and vendor information on computers. Our team members retrieve this information from devices and share with others as needed to get the job done.
What does a small business or new start up need for IT? to answer this question, we would need to look at why you would need IT when you start and how it changes when you grow your business. When you begin your journey as an entrepreneur, you would need to get a professional website, email address and computer as it is a must to start.
Business IT is simple and is used to save information while communicate with our clients, team, and vendors.
Should you consider integration
As a small business it can be a few computers, with office 365 or business cloud subscription for being able to collaborate with each other, communicate via email, or save files with most of IT work being covered in cloud.
IT is an important element for running any business, with many small and different aspects to review which are just not limited to computers, but what we do on your computers.
Applications which you and your team needs to work for completing day to day tasks, security of your company’s valuable information, emails and phones to communicate, while maintaining business network for sharing\accessing information as a team.
As a business we share files for many reasons. Having computer shares for your team for better collaboration on business files we work on every day, send files to clients or partners over email, ftp space, or other methods.
There are only few things you need to do, to make sure your emails are always delivered to recipients. Anyone you send them out to, as well as receive less junk your self.
Firstly to be compliant and to make sure you get your emails configured and working correctly, you need to update public record called SPF, explained below and needs to change as you may change or add new systems sending out emails using your email domain.
When looking to go out shopping for IT, the first major difference and thought comes to mind is cloud is always available. Which it is and with time passing by it is becoming more reliable and secure. When you think of your business the main consideration you need to take for your self is how much IT infrastructure would you like to keep in-house, your own systems or move to cloud.
Considering network security is essential, it connects us to the world of opportunities and some risks. Being connected on internet means you already have some sort of network security working for you. All internet service providers give you a basic firewall, some may or may not contain any customization options.
Integrated IT is a mix of systems you use every day for business to function over digital systems. Computer to work on and save files, application for different departments, use digital communication over emails, file sharing, having a conversation on the phone, chat or even have a face to face conversation over HD.
Centralization of IT systems makes it easier for all businesses, even for a entrepreneur starting a journey to be productive and have less IT failures.
Why? The answer is simple, as you grow your business you would need to make sure everything is working just the way it should including IT systems or else will need look for a IT person when something goes wrong.
Disaster recovery planning of IT systems is very important, as loosing business information can mean reworking on tasks or have productivity loss due not planned backup systems.
Anything we save on our computer is information such as files for reports, emails, pdf’s, drawings, as the business becomes bigger this need is going to increase as multiple people will generate more information.
The first aspect of IT are systems called Essentials, the most basic. Every business needs these tool set and is a must to have for faster and secure computers, for your productive team. IT Essentials has 5 major elements you need to cover for your business systems, each of the essential elements are described below for review while we will share more details on making them work for you or customize as per your business requirement based on few different factors.
Cyber security is required as we all are connected to internet, world wide web. Which now some call IoT (internet of things), with access to all the information we require any time of the day. Just ask Google. As a business we have our team work from computers in office, laptops on the move, smartphones or tablets to check emails and information, over multiple devices which are connected online and need Cyber Security.
Cloud are systems which are prepared for no failures and provide maximum up-time to all users, while add convenience of taking care of all costs which make this possible. Cost of hardware, backup systems, security, implementation, upgrades or anything which is required to keep you productive, secure and provide a centralized management console for you to quickly configure your users and their devices.
Multiple applications for business IT infrastructure makes it difficult for operations to manage and control IT security. Integration of IT systems makes it possible to have less number of application, control and security of your information, a productive team where ever they work from office, client location or on the move.
Anything we save on our computer is information our business needs such as files for reports, documents or applications we use to save client or project details and there are situations where you can loose this information. It not only prevents you from working, but it can also mean re-working on information you had saved.
Emails come with different functionality for selecting a solution for your business, from basic function being able to send receive emails, which everyone providing an email solution does. However it is very different buying emails at low cost from your web domain or hosting company and a business solution you may need for better collaboration such as Microsoft Exchange.
By definition “a type of malicious software designed to block access to a computer system until a sum of money is paid”. If you get infected by ransomware, well known as cryptolocker in most cases; you should be prepared with basic solutions for security and recovery, which do not completely protect you 100% as of today.
Communication system based on IT is used for better collaboration and faster communication between team, vendors and customers. With communication channels over IT we have the means to email for quick update or progress on tasks, phone system to call each other, file sharing from a server system or cloud or use business collaboration tools for quick chat or conference between anyone across the globe.
ShareSync helps you access office shared files easier, access on multiple devices, and your information gets backed up every time you press save while working on a document.