Business IT is simple and is used to save information while communicate with our clients, team, and vendors.
Should you consider integration
As a small business it can be a few computers, with office 365 or business cloud subscription for being able to collaborate with each other, communicate via email, or save files with most of IT work being covered in cloud. As business becomes bigger the need of control, management, and support arises.
These requirements need to be fulfilled by an integrated approach or else it can be a lot of work to foresee.
With introduction of cloud the puzzle has become more interesting as there are choices to make at every stage. Every decision you take for your business IT for keeping it in-house, on cloud systems or even SaaS application such as CRM example, salesforce or freshsales or financial applications such as QuickBooks available online as a subscription.
Depending on your business you can mix and match these technologies, while costs can be considered depending on your need of systems security and information. There has been a myth about cloud that it is not safe, yet with increasing number of use of business applications over web it is becoming more acceptable. On contrast there would always be systems which we need to access services and save data offline, which is fulfilled by our IT devices such as computers, laptops, or even smartphones for access to business information and even quick communication.
Integrated IT Systems and Solutions
As a business, you can choose what systems you want to keep in-house and the ones you want to have over cloud knowing how you would like to see your IT setup. While selecting systems for your business you need to think of your business locations, how you want your team to access systems in-house or out of the office, and security you would need to keep information safe. Discovering your business IT needs 3 aspects for you to cover and integrate for always working and having systems available for your team to work.
Every business needs computers to save and retrieve information for their clients in different formats and applications you use day to day. Saving your information from simple excel files to CRM systems implementing your specific process. While computers are essential, yet a member of your team would need communication system and applications to work for completing their day to day tasks. Your users need to be mapped with devices they use, security they have for data, web, hardware and applications they would need to work when they are hired for the first time.
When we get a new system they work great, yet with every passing month they slow down due to unwanted application, temp files taking storgae and with software updates missing, which IT vendor release to keep updated and make systems working as issues are found.
The second aspect of systems which need to be talked about is monitoring. Monitoring of Antivirus, hardware, disk space, services that make your system application run and to keep a check on maintenance activities. These systems are necessary to be able to overcome issues, or the other way round in getting to know when system fail or some application which does not work.
With devices, and information access next you need to consider security. A basic antivirus, and web protection just because of the reason that your systems are always connected on the internet. And you need to, as half of communication happens online today. With dependency on IT information backup is another point you need to consider as your business depends on it. We recommend to always have in-house systems backed up locally at office and offsite as well, while disaster recovery can be chosen depending on nature of information or system you want safegaurded and based on recover time you need for them to be recovered if anything fails.
Next consideration for business is to define its communication channels, while email and phone are integral part of any business, online sharing and team collaboration is becoming an aspect to make communication easier, effective and available over any device. However, you need to consider if you would like these systems in-house, or on cloud, while choosing your options you should always look for a solution which integrates with your current IT and is easy to manage. If you have an IT team to set these up then go for it, however with Cloud you can save costs and minimize the need of in-house expertise. Cloud communication is guaranteed to work from any device you have with no hassles of backup, maintenance, fixes, or upgrades; this itself is a good reason for most businesses to see how it can work for them.
Business applications are used to store and retrieve information of customer, team members and vendors. For some businesses it might be one CRM application which works for all departments or multiple applications and mix of excel reporting. Systems can be made available on in-house servers, cloud systems or SaaS applications. Depending on your IT team you can always get to know a few options. In both cloud systems and in-house servers you would need to consider setup, configuration and user access while the main difference being reliability and having constant backups over cloud to overcome such issues.
With systems you need planning and a team which can deliver your ideal IT setup while implementing, manage and maintain systems and support, your team which depends on IT. Using them for delivering results. Integrated IT provides options for businesses to work with in-house and cloud systems in sync accessible from any device your team requires and security your business needs. Now with options to share responsibility and provide expertise when you need some assistance.
Please leave your comment or questions, as we would love to answer them for you or find answer which may solve your specific business IT issues.
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