Email Communication. In-house or Cloud?

In Communication by FixKarLeave a Comment

Most businesses use emails for communication. We receive emails from website, customers, internal team and different application we use for saving and retrieving information. These systems could be CRM, support portal, or any other function in our business keeping us always updated.

Emails are becoming a big part of our day to day life, with phone always connected to emails with most setup with a voicemail forwarding or even login for authentication.

Different type of email systems

Emails when started where simple programs running on POP configuration, what it meant was to download all your emails on one computer and clean up your online inbox. POP had a issues with not able to keep emails in sync on different devices such as smartphones and tablets along with computers we all use. IMAP was introduced to keep emails in sync and today is most popular in small businesses due to cost.

For running a business we all do a lot more today, its just not emails we want, our contacts in sync, calendar, book conference rooms for meeting and much more. All of these features where introduced by Microsoft and are still leading in business professional email space. With initial Microsoft Exchange server sold for in-house use, the task became easier however every business had to opt for their own systems. Now with cloud you can purchase a Hosted Microsoft Exchange license for your team from an online console.

The question for most businesses already invested in Exchange server, is when do they make the switch or should they review costs for internal upgrades. This can also be because of having business application running on one of the server which communicates with Outlook clients or have exchange connectors to application for communication or sending emails for updates. Today with Hosted Exchange being available from cloud makes it easier for centrally manage your business team as well as be able to easily connect from any device and application with configuration options.

Few benefits on moving to cloud
1. No server hardware & long term license investments
2. No maintenance & update costs
3. 99% availability SLA
4. Easy device configuration
5. Scalable with business
6. Unlimited mailbox space

We provide one centralized console for business to grow with not just emails, but also file sharing, business collaboration tools, and servers so it is easy to manage and not just move your business IT on 10 different consoles for configuring a single user when he joins your team or leaves.Within one console you have options to Hosted Exchange, IMAP or POP accounts to save costs further. With an in-house server this can be configured within your server environment, however needs to be considered specifically if you are moving to cloud.

Setting up Hosted exchange will mean to move your current emails to cloud and setup systems for all users on completing the move. At FixKar we provide 99% issue free migration for such moves to customer, manually reviewing and configuring system for each team member so not just the emails, your contacts, drop down names in outlook or anything else connected as a PST (your personal archive) be also moved.

Making the decision should be simple, and mostly is going to be hosted; however reviewing all your options before making the switch or cloud benefits can mean a lot to your business cloud strategy. If this article was helpful please share with others or leave us a comment below.

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