ShareSync helps you access office shared files easier, access on multiple devices, and your information gets backed up every time you press save while working on a document.
Your office files will show under ShareSync which is an icon placed on your desktop, to go to the folder structure or just view from windows explorer. All folders showing green check on are fully synced with cloud, and if anyone makes a change it gets updated with version on your system. If there is a file which is open by another team member you would receive a notification.
Within folder structure if you are using it for the first time, you will see your company file structure with folder shared by administrator will show. You can create your own folders under ShareSync which will be personal and only accessible by you.
On creating a folder, you can share this with another team member or with a client entering their email address. Once you share a folder with someone, they receive an email notification for accessing the folder. The person clicking on accept invitation can view all the files you want to share with them or have another structure within and if they want can install ShareSync Desktop or Apps to access that information you shared on their own computers under ShareSync. Clients can only access information you share, if they want to share files for them self’s will need to purchase user licenses and might want to talk to us.
ShareSync installed on your primary computer linked to account, we additionally backup your Desktop and Documents folder for any information you save. So in case the computer has an issue we can easily recover all your information and set you up on another computer or recover any information.
When you save a file it gets backed up and this information is available within your documents. You can go back to any version of previously saved files and also, can see work changes by others in your team sharing that information within office documents and files. Easy to know who worked on the file when was it last updated and go back to any version if required.
When your account is created you receive an email with links to all the different devices you can access information from, as well as over web. Installation links are also available on first email received by you on enabling your account by us.
You can easily login online by right clicking any file > going to ShareSync > clicking any option. Login and you would see the same folder structure online. For Admin logins we have file auditing, recovery and other functions. Which we will discuss in another blog.
With our email plugin, you can set limit for file size over which, if you copy paste or insert an attachment it makes it a web link so your emails are light to reach anyone mailbox with even large attachments required to be sent in some industries. All your email attachments are available on your online portal as well and gets saved. Below is a screenshot where in Outlook settings you can mention how big a file should convert to link on email or if you would like to password protect.
If you do not setup any options, on copy pasting a new file you get the below dialog box to allow attachment as links or just simple Outlook attachment within the email or password protect.
The system is HIPPA compliant so you have completely audited with every change and recoverable files while working with ease over multiple devices.
Like It? Share It!