Integrating IT can make your business systems more reliable and team proactive. IT systems are required for many reasons in a business. Mostly to make everyone more productive, be able to collaborate better with each other as a team, clients and vendors.
In each industry there are few different set of systems which are needed, the first aspect being Essentials for your business. This tool set is needed by everyone. Every business every industry in different protection levels and support.
IT essentials are basics for all business to have minimum level of backup of their IT systems, Basic Antivirus security, and Centralization. However as the team becomes bigger you need to manage your team and devices in a streamlined way so all systems are working to best to their performance.
6 things to cover as your IT Essentials
Backup of Systems: There are two kinds of backup you need to review for your business systems, file backups and system backups. The difference being files are all the spreadsheets, documents and other daily information business generates and if some information gets lost could mean another few days work. The second backup is required for systems such as critical servers or computers you never would want offline. If a critical server goes down it could mean no business for a day for few businesses.
Business Antivirus: We all have antivirus however we have found many businesses still run on free or unprotected computer or run a version which is not centrally controlled or monitored. Having your antivirus updated, regular scans run and fix if any issue is found is important with centralized management you are only hoping to be protected.
Maintenance Schedule: Computers become slow with time, the reason being we don’t maintain them as often as needed. maintenance of system can mean having less issues, which can intern save your IT team some time and improve user experience working on their systems. Maintenance includes clearing your cached web and temp information data, disk defrags, security, application and driver updates. not everything needs to be done daily however needs to be done with schedule.
Monitoring of IT: While you have backups, antivirus, and maintenance in place the next thing you need to do is monitor your IT systems. In case one night if the backup fails, your tech team can fix it. Security alert can be immediately resolved. Maintenance alerts while monitoring each service of your system if failed can be fixed. Example would if your printer stops working a Printer Spoller service on your machine be stopped. Each application on your system works on service or interacts with them in some way or the other. Having a good monitoring system can make your IT team more proactive.
Team Management: Once your business starts to grow you need to manage a team or are already doing it. Having a team means you need to get them some devices to work providing access to information. This could be over files, online SaaS applications, server based systems or others. Profiling of your team and basic information about them can make it easier for IT to make sure everyone has required access from day one, while maintaining control.
Centralization: With teams working from different places, with centralization your IT team can work form one place being able to manage everything for you, providing proactive supporting reviewing system failures, running checks or fixes. You need second centralization for team management while you do that in-house with a server or cloud platform. How your team accesses information, devices they use, network and more depends on centralization.
This basic system for finance, law and healthcare needs to be reviewed with Security Essentials as we consider it a add on to basic infrastructure you have built with essentials for your IT management and control. Your Security Essentials cover your IT systems from many different factors for better protection for your team and business. These essentials include protection of following to complete IT cover with security.
Information Access: How your team accesses information depends on network configuration in IT essentials and also, if you are running of the cloud. You can configure access from your work PC to always work of it where ever you are or access all your applications over web.
Network Access: You have options from RDP, VPN, RWW, FTP and other options depending on what you want to access. Instead of FTP we would recommend trying a cloud file sharing platform. However for access to your network and systems being secure and having a good firewall can make it easier to keep you protected and provide access your team needs.
Emails: Most communication happens on emails, and are lifeline of any business today. Emails need to be protected with basic spam filtering, url and attachment check. However for more security encryption, data level protection (DLP) so you can keep a check on specific words or type of emails, and for compliance archiving is required. Archiving we suggest for all businesses or ending up having to many PST can cause issues later.
Computer: System your team users and how they interact with is another security need to review, this can happen on two levels. What they can do on their system such as install applications, change windows settings, or other functions and second would be hardware security where if you want to make sure no one can copy information from different mediums.
Web Protection: Web is becoming more critical with every business accessing information on the web all the time, and visiting 1000’s of website a month. Being safe from phishing, spam or malicious website is always good. This add on does not cost much but can save you a lot.
For all these systems to work and as a business for you to function need to be customized to your business size and industry as different level of protection is required and needs to meet compliance. With Integration of all these systems can make your IT work productive, secure, and well managed to have least issues with your IT systems and have your team access information from where they work in secure and defined way.
I hope you enjoyed this blog and it was helpful explaining what Integrating IT system can do for your business. Please leave us a comment or feedback.
Like It? Share It!